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Student Code Authority

Section III: Student Code Authority

  1. Violations of the Code of Student Conduct by any student may lead to University administrative actions and/or University disciplinary action.

  2. Student groups and organisations recognised administratively or by student government and/or their officers may also be charged with, and held responsible for violations of the Rules of Student Conduct.

  3. In addition to University actions, students may face criminal arrest when the incident is also a violation of Koya local, Iraqi state or KRG federal law. Proceedings under the Code of Student Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings at the discretion of the director of the Office of Student Conduct.

  4. Each student is responsible for his/her conduct from the time of application for admission through the awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year. The Code of Student Conduct applies even if the student withdraws while a disciplinary matter is pending. The Code of Student Conduct also applies to those who are not officially enrolled for a particular term, but who have a continued relationship with the University.
  5. Students who have non-Koya University guests are responsible for informing their guests of the Code of Student Conduct and may be held responsible for the actions of their guests. Student hosts must be present during their guests’ visit.

  6. Students are responsible for violations committed by others that occur in their University-operated room, suite or apartment unless another Koya University student(s) takes responsibility for the violation. 

  7. The Code of Student Conduct applies on all University premises, at off-campus instructional sites, including the University’s distance learning programs, on-board campus transport vehicles, and in all University-operated housing areas both on and off campus. (The Guidelines for Directors of Koya University Programs Abroad specifies conduct requirements and adjudication procedures for students participating in Koya University-sponsored study-abroad programs.)

  8. The University will not, as a matter of general practice, pursue alleged off-campus student misconduct. However, in those exceptional cases that endanger the personal safety or property of members of the University community or others, action may be taken in accordance with the Code of Student Conduct. The director of the Office of Student Conduct will consult the dean of students or designee, who will determine if student conduct action is warranted under these circumstances.
  9. The University will use the following criteria in deciding when to take action for violations of the Code of Student Conduct that occur off campus when there is sufficient information available to conduct a hearing and when:
    1. The incident involves endangering behaviour (defined as violent assault, arson, distribution of illegal drugs or other serious offences that constitute a threat to the personal safety of others); and/or
    2. There has been significant loss of or damage to property; and/or
    3. Hazing  (as defined in Section II #15)

  10. The director of the Office of Student Conduct or designee determines the composition of student conduct boards and determines which student conduct board, student conduct administrator and appellate officers hear matters (as outlined in Section IV).

  11. The director of the Office of Student Conduct develops policies for the administration of the student conduct system and procedural rules for the hearings, assuring both are consistent with the provisions of the Code of Student Conduct.

  12. Decisions made by a student conduct board and/or student conduct administrator are final, pending the appeal process.
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