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Definitions

Section II: Definitions
  1. The term “University” means Koya University. 
  2. The term “student” means an individual who has been accepted to or is taking courses through the University on a full-time or part-time basis. Persons who are not officially enrolled for a particular term but who have previously enrolled and have a continuing relationship with the University or who withdraw after an alleged violation of the Code of Student Conduct are also considered students.
  3. The term “student organization” means any number of persons who have complied with the formal requirements for University recognition. 
  4. The term “University premises” includes all land, buildings, facilities and other property in the possession of, or owned, used or controlled by, the University (including adjacent streets and side-walks). 
  5. The term “University official” includes faculty and staff of the University, student employees who are carrying out assigned work responsibilities, and University police officers.
  6. The term “policy” means the written regulations of the University as found in University published documents such as the Student Handbook, the University housing/hostel license, computer services acceptable use policy, fraternity and sonority recognition and governance policy, hazing, parking rules and regulations, and policies pertaining to advertising on campus, use of facilities, student organisations, smoking, and Board of Trustees policies.
  7. The term “student charged” means any student accused of violating this Code of Student Conduct by Koya University.
  8. The term “pre-hearing educator” means any person authorized by the director of the Office of Student Conduct to conduct a pre-hearing meeting with a student.
  9. The term “student conduct administrator” means a University official authorised by the director of the Office of Student Conduct to conduct a hearing or conference with a student to discuss allegations of misconduct. 
  10. The term “student conduct board” means a group of persons authorised by the director of the Office of Student Conduct to determine whether a student has violated the Code of Student Conduct and to recommend sanctions that may be imposed when a rules violation has been committed.
  11. The term “appellate officer” means the dean of students or the assistant vice president for student life or their designee who is authorized to decide upon the appeal outcome for a student conduct case. 
  12. The term "stalking" means intentionally and for no legitimate purpose engaging in a course of conduct directed at a specific person and which one knows or should reasonably know is likely to distress, intimidate or threaten. Such conduct creates reasonable fear of material harm to the physical, mental or emotional health, safety, or property of the targeted individual, a member of their immediate family, or a third party with whom the individual is acquainted.
  13. Harassment is unwelcome conduct directed against a person based on one or more of that person’s protected characteristics or statuses (age, colour  race, disability, marital status, national/ethnic origin, religion, sex, political affiliation or family medical or genetic information), which is so severe or pervasive that it interferes with an individual’s employment, academic performance or participation in University programs or activities, and creates a working, learning, program or activity environment that a reasonable person would find intimidating, hostile or offensive.
  14. The term “sexual harassment” means unwelcomed sexual advances, requests for sexual favours and/or other unwelcomed verbal or physical conduct of a sexual nature that substantially interferes with a person’s performance or creates an intimidating, hostile or offensive environment. 
  15. 18. The term “hazing” is defined as any action taken or situation created involving prospective or new members of a group, or as a condition of continued membership in a group (fraternity, sonority, team, club, or other association or organisation), which would be perceived by a reasonable person as likely to produce mental or physical discomfort, harm, stress, embarrassment, harassment or ridicule. This definition of hazing applies whether or not the participants consent to such activity or perceive the behaviour as voluntary. The determination of whether a particular activity constitutes hazing will depend upon the circumstances and context in which the activity is occurring. Some examples of conduct that may constitute hazing when used to mistreat or humiliate the participant include the following:

    1. Consumption of alcohol
    2. Paddling in any form, or any other physical brutality
    3. Creating excessive fatigue
    4. Degrading or humiliating games or activities
    5. Forced or excessive participation in physical activities
    6. Psychological shock or abuse
    7. Engaging in public stunts or buffoonery
    8. Inappropriate scavenger hunts or road trips
    9. Wearing of apparel or items likely to subject the wearer to embarrassment or ridicule 
    10. Activities that would unreasonably interfere with a student’s other activities or obligations (academic, extracurricular, religious, family, etc.) 
    11. Activities that violate University policy, KRG federal, Iraqi state or Koya local law
    12. Any other activity devoid of legitimate educational value that subjects participants to humiliation. 

    No policy can be so precisely written as to address all possible situations. When this policy does not address a specific behaviour, students, organizations, teams and groups are expected to conduct themselves and their activities in the spirit of this policy and with respect for the dignity and well-being of others. As a guiding principle, any activity required of new members that is not required of more senior members is likely to constitute hazing under this policy.

  16. The term “weapon” means any instrument, device or object capable of inflicting physical harm or death and designed or specifically adapted for use as a weapon, or possessed, carried or used as a weapon.
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